For companies that are finding themselves growing more and more and are struggling with basing themselves in garages; It may be time to move out into a dedicated space. This is definitely one of the most noteworthy times for any business. It reinforces that the business is going somewhere and even makes it more professional. Also in terms of productivity, especially if you’re a sole trader, going to a physical location that is outside of a home environment has been proven to boost effectiveness; all due to the mindset gained when associating a space to work. But, what makes a business’s physical environment enjoyable and functional?

Lighting

In some cases this can be overlooked, where the sun rises and falls in orientation to the work space may not matter to some people. However, studies have shown that working in a space that is adequately lit with both natural and artificial lighting is more productive and enjoyable. This is not to mention the legal and OH&S requirements with having adequate lighting in particular work environments. Just wanting yourself and your employees to enjoy and look forward to coming into work should be enough drive to make sure this element is taken care of.
5 Things Every New Office Needs

Key elements within lighting that should be considered are, as stated before, sun rotation and where the light falls, OH&S standards and also the type of artificial light used. When positioning desks, keep a consideration on where the sun will be facing at particular times of the day; this is because of glare on monitors and even straight in the eyes of staff. Both of which, nobody desires due to irritations and annoyances making people work less effectively.

Comfortable furniture

If you are comfortable working lying down on your stomach or sitting cross legged, then great! This topic won’t appeal to you. But for the majority of us who sit in chairs and prefer working at a comfortable ergonomic desk, we need furniture to work effectively. Using an effective work environment revolves around having appropriate, both visually and functionally, furniture for your work type. For example, trendy colourful couches are great and all but perhaps not for the world’s leading law firm.

There are guidelines that must be followed by OH&S standards but that shouldn’t be the main driver when purchasing such furnishings. If you plan on having staff and employees that work daily at the space, things must be comfortable as well as productive. Why can’t you just buy wooden stools at $5 a piece instead? Moral, is the simple answer. Would you do higher quality work if you were happy and not fidgeting on your stool, then if you were comfortably sat on a cushioned arm rested chair? If you thought the stool, you’re wrong.

Technology

As businesses modernise and grow, particular ways of operating are used so to maximise efficiency and also minimise on areas of cost and waste, to name a few. Technology is one of these methods that are a requirement in any business that wishes to succeed by any means. How can a new office use such tech, and what does it need? The list is definitely not a small one but varies greatly from the type of office and the work involved. For the sake of simplicity however, businesses need computers, monitors, phones, internet accessibility and even printers and fax machines still. Must admit though that there is a big push for businesses to go paperless and some companies don’t actually use them at all.
5 Things Every New Office Needs

However these are just some simple things that most offices need there are those type of workplaces that need more. For example, some design companies might need 3d printers and drawing tablets and a manufacturing company may need robotics and automated systems. It really depends on the industry and which methods should be incorporated to make things as easy as possible. After all, you don’t want to spend all your time writing things down by hand and standing out the front of the post office after all do you?

Location

I have to say it. Location, location and location. Everybody knows the term but not everybody knows that it is equally applicable to corporations as well as homes. You wouldn’t open an ice cream parlour in the snow, just as much as you wouldn’t try and sell second hand cars to billionaires. That is unless you have found some niche which has potential that we all don’t know about!

Now it depends on whether your customers come in store or are just online of course because that frees up location enormously if they are online. It is important to find an area that caters to the company’s needs most importantly over your own agendas. Should you sell your ice cream out the form of your house because it’s nice and close or would you do better if you went to the beach or in town?

Storage

Storage should be one of the most important concerns. This isn’t necessarily about stock though, but also the files and content within the company. No matter if your business decides to go paperless or not, storage of files should be a concern. File cabinets can only hold so many papers. Servers that hold bulk storage is a more long term, simple and easy format though. In most industries servers are priority number one because the company will use it consistently throughout the day, every day, to access and upload the relevant files.
5 Things Every New Office Needs

Inventory management and methods you use to control stock is an issue for another time but that will contribute to your overall space requirements enormously. If you are having stock just in time (JIT) then you won’t need as much space readily available then if you are bulk purchasing. The important note to take from this is that you have to be as realistic as you can be. Don’t pick somewhere that you think could probably be big enough only to move to somewhere bigger in the next month. Do the maths and understand in depth what your business needs. Do you need hundreds of terabytes of storage for content and software or do you need aisles and aisles of open organised shelving; or both!

Have you done the research and found the next hub for your company? As long as you know in depth why you’re moving from your current spot to something more long term with considerations for growth in mind then you are poised for success. That is what’s important, if you’re having to move because you’re growing then it would be reasonable to expect that you will keep growing. Ensure that you and your team remain flexible and adaptive to the continuous changes and the move should transition smoothly with minimal pain.